In order to guarantee that procedures are done in a safe and timely way, standardised work instructions (SWI) are used. Step-by-step instructions must be available to all workers who need to see them. This also applies to team leaders, who may consult the standardised instructions in the event that the deadline for completing a work is pushed back.
Please read on for tips on writing a succinct set of standardised work instructions for your team.
Aim for Simplicity
It is important that instructions be written in a manner that is clear to the reader. Simplify your language wherever possible, and use fewer words when you can. When using acronyms and jargon, be cautious to clarify precisely what these phrases represent in order to avoid confusion.
Focus on the Visual
Visuals are considerably easier to recall than verbose passages. So, if you want to effectively communicate your directions, you need include at least a few graphics. There are many ways to include visual work instructions in your writings, such as when you’re producing a set of instructions for production tracking or production management.
Ensure the Credibility
Your colleagues will appreciate your efforts if you’ve taken the time to put together a set of instructions. So, before making any decisions, talk to your most senior workers to get their perspective. In the event that you need to make a few changes before finalising the document, you may do so before the final draught is created. For more info check out the industries of SwipeGuide.
There should be a standard format for writing work instructions. As long as all instructions are presented in the same style, it doesn’t really matter what that style is.
With smart manufacturing, digitising your instructions is a wise move. Write your instructions down and save them on our programme so that all of your employees may access them. After that, you’ll simply need a few mouse clicks to access your company’s standard operating procedures.
Work instructions that are simple to read and comprehend provide workers with an in-depth description of their responsibilities. Both you and the employees will benefit from having a manual to refer to in the event of an emergency, which should enhance productivity while decreasing the likelihood of an accident occurring on the job. Always you have to maintain Personal Pivots.